How to use it in 3 steps
Paste an email. Write one line about the reply. Generate, edit, send.
- Paste the inbound email into the source field. Include the signature and subject line if they add context.
- Write one sentence in the instruction field. Say what the reply should do, and mention tone there only if it matters.
- Generate, read it once, and edit anything that does not sound like you. Send from your real inbox, not from here.
When to use this tool
Use it when you already have the inbound email and need a cleaner starting draft for the reply. The job here is narrow: acknowledge, answer, confirm, or move the thread to the next step without starting from zero.
The tool writes a sharper draft when the source email carries the context and your instruction supplies the intent. If either is thin, the draft drifts toward filler.
- Replying to a client or prospect inquiry
- Replying to a scheduling email
- Replying to a pricing question
- Replying to an internal update that needs a clear next step
If the reply involves money, a date, or a commitment, read it twice before you send.
How to get a better output
Two things move draft quality. The first is what you paste in. Paste the real inbound email, not a summary of it. The generator writes better when it can see the sender’s own words.
The second is how specific the instruction is. “Reply politely” produces generic copy. “Confirm the 3pm slot and ask if her CTO needs to be on the call” produces a draft you can almost send as-is. Say what the reply should do. Name anything that has to appear, and anything that can’t.
- Paste the full inbound email, including the signature and subject line if they clarify context.
- State the intent in one sentence: confirm, decline, propose a new time, ask a question, or push for a next step.
- Name any detail that must appear in the reply: a date, a price, a name, a condition.
- Name any detail that must not appear: specific numbers, commitments beyond your authority, or tone you want to avoid.
Worked example
Here’s what a strong input looks like.
Source email (paste into the generator)
Hi, following up on the proposal you sent last Tuesday. My CFO asked whether the $48k annual figure includes the onboarding fee or if that’s separate. Also, can we do a 30-day pilot before committing to the full year? Thanks, Priya
Instruction
Confirm the $48k is all-in and includes onboarding. Say yes to the 30-day pilot at prorated pricing. Tone: warm, direct, not pushy.
Generated draft
Hi Priya, the $48k annual figure is all-in. Onboarding is included, no separate fee. On the pilot, a 30-day version at prorated pricing works on our side. If you want, I can send the pilot scope and start date this afternoon. Best, [Your Name]
